The platform
Everything your agency handles daily, in one system
Hub4Flex connects planning with everything around it: transport, housing, onboarding, hours and documents. With AI where it saves time and a person where it decides.
- One record per employee
- Own environment per agency and client
- App for employees and drivers
Candidates for Hall 2, early on Wed 11-11
Karol NowakForklift certificate, 12 km, available96%Propose
Anna MazurOrder picking, 8 km, available91%Propose
Piotr KowalLives in Venlo, unit A88%Propose
All modules
Choose what you need. Everything works on the same data.
AI planning
Operations
Admin and compliance
How it connects
Each module uses the data from the one before
A certificate from onboarding counts in planning. A planned shift becomes a ride. A ride starts at the accommodation.
- Registration
- Verification
- Onboarding
- Smart Planning
- Transport
- Housing
- Hours
- Export
Product tour
This is your week in Hub4Flex
Every module works on the same employees, shifts and locations.
Weekly planning per client
Build the week per department and shift. Smart Planning fills the gaps with suggestions you confirm yourself.
- Capacity and fill rate per cell
- Offer and accept through the app
- WAB notice checked before sending
Rides that follow from the planning
Employees are grouped by pickup point and start time, with a driver and vehicle that fit.
- Outbound and return rides per day
- Drivers from your own employees
- Warnings for shortages or overcapacity
- 06:15Venlo, Room 12+3
- 06:28Blerick+2
- 06:41Tegelen+2
- 06:52Hall 2, Gate 3
From location to bed
Occupancy, residents, billing plans and contracts per accommodation.
- Location, unit, room and bed
- Billing plan and contract per resident
- E-key works only after signing
- Room 112/2
- Room 122/2
- Room 132/2
- Room 141/2
Prepared for the first shift
Courses per role and client, with quiz and certificate.
- In the app or web portal
- Quiz with pass mark and retake
- Certificate counts in planning
- Welcome to the agency
- Working safely in the warehouse
- Using the hand scanner
- Quiz: 9 of 10 correct, pass mark 8
From clocking to export
Employees clock in and out. Hub4Flex links the times to the shift and prepares the week.
- Breaks and overtime calculated
- Exceptions go past the planner
- Export to your payroll chain
Register in 13 steps
Every step saved on its own, with ID scanning and an AI check that a person completes.
- Quick or full registration
- Documents with expiry dates
- Verification ladder per document
- 1Personal details
- 2Contact and payment
- 3Address
- 4Documents
- 5Education
- 6Language skills
- 7Work experience
- 8Onboarding
- 9Skills
- 10Campaign
- 11Housing
- 12Health insurance
- 13Overview and AI check
Rules in the process, not in a checklist
WAB, CLA phases, working hours and warnings are checked where you work.
- ABU and NBBU phases
- Weekly limits under the ATW
- Prepared for the Wtta
- WABCall on Mon for Fri: 4 days, on time
- ATWAnna Mazur nears the weekly limit
- WarningOfficial, next step: final
Secure and separated
Built for sensitive data
- Own environment per agencyEach agency at its own address. One agency's data is never visible to another.
- Roles and permissionsClients see their own departments, employees only their own data.
- Secure sign-inTwo-step verification and sign-in with Google or Microsoft.
See what Hub4Flex does for your agency?
Book a consultation. We show the platform on your situation, with no obligation.
- 1You request a callTakes a minute. We reply within two working days.
- 2We discuss your situationHow you plan, house and transport today, and where the time goes.
- 3You see Hub4Flex at workWith your clients, shifts and accommodation as the example.